Senior Secretary

Requirements

A minimum of Grade 12/NQF Level 4. Secretarial experience will be an advantage. Special requirements (skills needed): Language skills and the ability to communication well with people at different levels. Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Sound organisational skills. Good inter-personal skills. High level of reliability. Good communication skills. Ability to act with tact and discretion.

Duties

Provide a secretarial support service to the Director. Receive telephone calls and refers the calls to the correct role. Record appointments and events in the dairy of the Director. Operate office equipment like fax and photocopying machine. Liaises with travelling agencies to make travelling arrangements for Chief Director. Processes travel and subsistence claims for Director. Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation. Arrange meetings and events for Director. Book venues, invites role player, organise refreshments and set up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Director. Records basic minutes of the meetings of the Director. Draft routine correspondence and reports. Establish and mainta

Enquiries

Brigadier General M.J. Ledwaba Tel No: (012) 339 5019/Leading Seaman T.B. Leburu Tel No: (012) 339 5001 9 ANNEXURE C

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